venue rules

guidance for a happy wedding

Be prepared - Stay Relaxed

venue rules

1. INTRODUCTION
The following Venue Rules form part of your Contract with Cote How. It is your responsibility to ensure that you and your guests are aware of and follow the Venue Rules.


2. SERVICE PROVIDERS
Any of your service providers such as photographers, florists, venue stylists wish to see the venue this must be arranged to take place immediately after your final planning meeting and must be organised by you and with our prior agreement (as we may have other clients to see). We suggest that you schedule any such service providers to arrive approximately 1 hour after your final planning meeting with us starts.


3. CHILDREN
Children are welcome at weddings, however, Cote How is an adult-focused venue and its grounds can be potentially hazardous. We cannot accept any liability whatsoever in the event of an accident due to children playing or running around unsupervised. We respectfully ask that guardians ensure their children are always fully supervised by identifiable responsible adult/s.
Children are not permitted onsite after 21.00. We have no facilities for children staying in our accommodation overnight. We highly recommend that you consider hiring a nanny where appropriate.
We limit the number of children aged 2 – 10 years old to three (3). As Cote How has a very limited capacity there can be no discounts offered for children.


4. BAR
The bar is available for guests to purchase drinks throughout the day. If you wish to provide a bar tab for your guests, then an estimated amount will be agreed upon and added to your wedding payments. Any unspent tab will be refunded post-wedding.
* Coronavirus Note: We reserve the right to introduce a compulsory pre-paid bar tab for all drinks or introduce contactless payment only.


5. SMOKING
Cote How is a non‐smoking establishment; failure to comply will result in cleaning and deodorizing with a minimum charge of £200.00 per room. A designated outside smoking area and ashtrays are provided near the barn. Failure of guests to use the ashtrays will result in a £200 charge for clearing up related litter.


6. ZERO-TOLERANCE POLICY
No other food, drink or Illegal substances may be brought into the house or grounds by the client or guests for consumption on the premises. Cote How reserves the right to evict any person attending a function who behaves abusively, unreasonably, or illegally. If at any time any illegal substances are suspected to be in use by, or in the possession of any client or guest on the premises the wedding will be immediately stopped.
Cote How reserves the right to judge acceptable levels of noise or behaviour of clients, guests or representatives and the client must take all necessary action to correct. In the event of failure to comply with management requests, Cote How reserves the right to terminate the Contract and stop the event without being liable for any refund or compensation.


7. SUBCONTRACTED WEDDING SUPPLIERS
Earliest arrival times of suppliers are 9:00 am and all vehicles must be removed 30 mins before the stated guests’ arrival time on the Wedding Day Schedule.
* Coronavirus Note: You are required to ensure that your suppliers are insured and have a Health & Safety Risk assessment and measures in place to limit the impact of Coronavirus on you, your guests, and our staff.


8. ACCESS TO BEDROOMS
Access to bedrooms is strictly for residents only.
All belongings needed for the day need to be removed from the bedrooms and stored downstairs before the wedding commences as the upstairs of the house will be locked for security reasons.
Cote How is not responsible for tidying any rooms used for pre-wedding dressing/preparations and ask that all residents tidy where necessary ahead of the wedding ceremony and are mindful to leave the Bridal Suite clean and tidy for the next couple.
Non-resident members of the immediate bridal party are not permitted upstairs. Bridal hair and makeup can be accommodated downstairs by prior agreement at your final planning meeting.
Members of the immediate bridal party who are not residents are asked to wait downstairs until the bride is ready. We will make sure the wedding guests are ushered into the ceremony room to allow meeting in the dining room ahead of the ceremony.


9. PARKING
There is NO PARKING available onsite for wedding guests, suppliers, or residents during the wedding itself. RESIDENTIAL guests can park overnight after the daytime event has finished. We strongly advise that wedding couples organise pre-paid minibuses to transport their guests. See Wedding Guest Information Pack for details.


10. CONFETTI
In order to preserve the venue in its natural state for all wedding couples, only confetti of natural petals is permitted during your Wedding. Paper or synthetic confetti is not permitted and a cleaning charge of £250 will be made should your guests not abide by this rule.

 
11. PRE-WEDDING VISITS
Due to the very limited time available between other weddings and events, once you have booked your wedding, we ask that you limit any further visits to ONE final planning meeting onsite. It is advised to plan this visit approximately 8-12 weeks prior to your wedding date to finalise details. All relevant online forms held in your Wedding Portal are required ahead of this meeting.
For clarity purposes; all other arrangements and correspondence should be via email/wedding portal.
* Coronavirus Note: While the pandemic persists and Government advice is to limit social contact, all dialogue will be conducted by video/telephone/email as appropriate.


12. WEDDING PORTAL FORMS
Please ensure that the forms within your Wedding Portal are completed in line with the stated timescales. These are an essential part of the wedding planning process and assist us greatly with smooth and efficient preparation for your Wedding. It is essential that your forms are completed prior to your Final Planning Meeting.


13. LIVE MUSIC
The venue is located in a tranquil residential area. As such, any live entertainment booked by you must be agreed by us in advance of your Wedding Date and be acoustic only.


14. STILETTO HEELS
Stilettoed heels cause damage to the wooden floors in the venue. You and your guests must purchase “Heel Protectors” that fit your shoes snugly before the wedding if stiletto heels are to be worn. These are push-on clear plastic covers which protect the floors from damage and protect your shoes from gravel and soft ground. Damage to the floors will be charged against your Security Bond.


15. REFRESHMENTS:
As we are not a hotel with large staffing teams, we are unable to manage early arrivals or additional requests. Please adhere to the arrival times as we are busy preparing for your wedding. If you are travelling on the wedding day, we recommend that you and your guests are suitably refreshed before arrival.

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